University of Notre Dame Assistant Director (2 positions) in Notre Dame, Indiana

Job Description

The Assistant Director will work collaboratively within the Office of Outreach and Engagement Recruitment (OER) in the targeted recruitment of high-ability and diverse prospective students in grades 7-11. Collectively, OER will build a pipeline of students who have the potential to attend a highly selective institution in the future.

On campus, the Assistant Director will oversee program development and management, frequently interface with key stakeholders (including community based organization contacts, middle and high school counselors, parents, alumni, and colleagues throughout the University), and will occasionally conduct information sessions for prospective students. The position also includes the supervision of student employees and volunteers in addition to the recruitment of specific cohorts of students as defined by University enrollment objectives. The duties and responsibilities overseen by this position may occasionally require non-traditional work hours based on students’ availability. Additional special projects may be assigned by the Associate Vice President for Undergraduate Enrollment.

The Assistant Director must operate with a customer service mindset and possess the following skills:

Account Management/Project Management

  • Ability to prioritize, track and manage multiple projects and relationships simultaneously

  • Keen observation and evaluation skills to analyze the effectiveness of programs

  • Ability to handle shifting priorities

  • Ability to foresee potential challenges and be proactive in identifying solutions


  • Excellent verbal and written communication skills

  • Keen listening skills to understand where the interests and needs of identified students meet the University’s mission and programs


  • Some experience with curriculum development and implementation

  • Experience with digital marketing/social media

  • Experience working with and managing student employees or volunteers

  • Solid business acumen to operate in an entrepreneurial manner

  • Ability to work both independently and within a team environment (departmental, cross-departmental and external)

  • Ability to thrive in a fluid environment

Job responsibilities include:

Program Development and Management

  • Plans, organizes, implements and oversees existing and new programming.

  • Assists with developing program curriculum, processes, and procedures.

  • Oversees all facets of programming including the assessment of student work, communication with students and parents, and assessment/reporting of student engagement to program stakeholders.

  • Oversees the production of digital broadcasts.

  • Schedules and communicates with guest speakers and creates content for the broadcasts (videos, script, run of show, etc.).

  • Collaborates with internal and external departments, including Fighting Irish Media studios and the Kaneb Center, to execute programming. This will include but is not limited to scheduling, staffing, and producing digital broadcasts, and creating/issuing digital badges.

  • Manages student workers involved in various aspects of programming including digital broadcasts, assessing student work, and mentorship responsibilities (includes hiring, training, prep/oversight of weekly meetings, etc.).

  • Assesses student work and engagement; makes recommendations for student recognition.

  • Plans, organizes, implements, and oversees various face-to-face events, including CBO/partner organization events and retreats.


  • Communicates and reports on student engagement with the rest of the OER staff, students and parents, and program stakeholders.

  • Creates recruiting/application process communications.

  • Hosts on-campus information sessions for student groups in the 7th to 10th grades and serves as daily information officer.

  • Creates and proofs communications for email, social media, etc.


  • Assists with recruiting and assessment of applications (file reading).

  • Assists with enrolling new students/cohorts into various programming.

  • Event management throughout the fall and spring semesters.

Minimum Qualifications
  • Bachelor’s degree (4 years)

  • 3-4 years’ experience

  • Excellent time management skills, critical thinking skills and perceptive interpersonal abilities are paramount.

  • Must demonstrate an ability to operate independently and also integrate well as part of a team.

  • Written communication skills are essential.

  • A willingness to explore new educational technology platforms is imperative.

  • Must possess the ability to work with diverse populations.

  • Experience with Microsoft Office and Google Apps is beneficial.

Preferred Qualifications
  • Experience with video production, digital marketing/social media management, and curriculum development are highly preferred, but not required.

  • Candidates should display a sincere appreciation for people of diverse backgrounds and a loyal commitment to the University’s and Enrollment Division’s missions.

Job Title: Assistant Director (2 positions)

Department: Outreach Engagement Recruiting (28007)

Department Website:

Family / Sub-Family: Student Svcs / Adm/Enroll

Career Stream/Level: EIC 2 Professional

Department Hiring Pay Range: $31,117 - $45,000

Pay ID: Semi-Monthly

FLSA Status: S1 - FT Exempt

Job Category: Administrator/Professional

Job Type: Full-time

Schedule: # of months: 12 months

Job Posting Date (Campus): 09/15/2017

Job Posting Date (Public): 09/15/2017

Job Closing Date: 09/29/2017

Posting Type: Open To All Applicants

Posting Number: S17842

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