Veterans Affairs, Veterans Health Administration Procurement Analyst (Quality Assurance Specialist) in Indianapolis, Indiana

  • Duties

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Duties
Summary

MERIT PROMOTION ANNOUNCEMENT

Tour of Duty: 8:00 a.m. - 4:30 p.m. Position Description Title/PD#: Procurement Analyst (Quality Assurance) PD# 10023-A Compressed/Flexible Schedules: Available Telework Eligible: Yes Virtual Position: No Position requires filing a Financial Disclosure report: Yes The Department of Veteran Affairs requires employees in this position to file a financial disclosure report.

**This recruitment is for one position with the Service Area Office (SAO) Central, Network Contracting Office (NCO) 10, located in Indianapolis, IN, Ann Arbor, MI, Cincinnati, OH, Columbus, OH, Independence, OH, and Kettering, OH. Duty location(s) are dependent upon space availability and supervisory approval. Vacancies can be filled at any of the duty locations listed. Indicate which duty location(s) you are interested in on your application.

VA encourages persons with disabilities to apply.**

Who May Apply:

  • Current permanent VA employees.
  • Current permanent VA employees employed under VRA and Schedule A appointments.
  • Current permanent Title 38 & Hybrid employees including permanent Veterans Canteen Service employees employed on a full-time basis (Interchange Agreement).

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.**

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Responsibilities

*PD#10023-A *The Procurement Analyst (Quality Assurance) Specialist purchases supplies and services using sealed bid, competitive, and noncompetitive procedures. Purchases medical or facility equipment, medical/surgical supplies. Conducts routine reviews of contract files in the electronic contract system to ensure that all required documentation has been completed. Participates on review boards as established by agency directives at all phases of contract execution and administration. Manages quality programs as established by the Service Area Office and National Quality programs. Performs pre-approval reviews on all actions requiring Service Area Office, Head of Contracting, or other higher level agency approvals prior to DoC signature and submission. Provides routine reports to the DoC. Develops action plans and submits recommendations to meet performance monitors/measures when the organization is falling short of the established monitors/measures. Develops, coordinates, and participates in the NCO's internal acquisition performance review program. Performs as a technical expert in matters pertaining to contracting. Coordinates all responses to external and internal audits; surveys and reviews, to include OIG reviews, SOARS, MQAS, etc.

Travel Required

Occasional travel - One to five nights per month

Supervisory status

No

Who May Apply
This job is open to…

Permanent VA Employees.

Questions? This job is open to 1 group.

  • #### Job family (Series)

1102 Contracting

  • Requirements

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Requirements
Conditions of Employment
  • You must be a US citizen to apply for this job.
  • Subject to a background/suitability investigation.
  • Designated and/or random drug testing may be required.
  • Selective Service Registration is required for males born after 12/31/1959.

PHYSICAL REQUIREMENTS: The work is generally sedentary in nature and performed in an office setting. There may be some light bending, standing or sitting for long periods of time. Occasional travel when required.

Veterans' Preference:When applying for Federal Jobs, eligible Veterans should claim preference on the Occupational Questionnaire in the section provided and provide a legible copy of your DD214(s) and/or documentation related to your active duty service which shows dates of service, character of service (honorable, general, etc.), or dates of impending separation.

Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veterans Preference" with required proof as stated on the form. For more information, please review the information for disabled Veterans in the application checklist or visit http://www.fedshirevets.gov/job/vetpref/index.aspx


Qualifications

To qualify for this position, applicants must meet all requirements within 30 days of the closing date of this announcement. Time-in-grade: Applicants must also meet time-in-grade requirements. For a GS-13 position, you must have served 52 weeks at the GS-12 level.

Basic Requirement: Must meet the basic requirement of a 4-year course of study leading to a bachelor's degree with a major in any field OR at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management. [Exceptions: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000. Employees who occupy GS-1102 positions at grades 5 through 12 will be considered to meet the basic requirements for other GS-1102 positions up to and including those classified at GS-12. This includes positions at other agencies and promotions up through grade 12. However, employees must meet specialized experience requirements when seeking another position. AND Specialized Experience (GS-13): Applicants must have One year of specialized experience equivalent to at least the next lower grade (GS-12) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Experience performing comprehensive technical reviews on pre-solicitation, pre-negotiation, and pre and post award documents. Assuring proper selection of contract terms/conditions. Assuring compliance with applicable laws. Analyzing procurement regulations and advising on policy guidance. Experience analyzing complex procurement situations and provide solutions. Experience conducting random reviews of contract files to ensure compliance.

There is no educational substitution for the GS-13 level. Additional information on the qualification requirements are outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on OPM's website at http://www.opm.gov/qualifications. You will be rated on the following competencies based on your application for this position:

Competency 1 - Knowledge of Federal Acquisition Regulations as well as VA Acquisition Regulations and policies. Competency 2 - Ability to perform, analyze, review, and audit reports. Competency 3 - Ability to communicate orally. Competency 4 - Ability to communicate in writing. Competency 5 - Ability to provide technical guidance.

If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to: responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume/application does not support your questionnaire answers, we will not allow credit for your response(s).

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

APPLICANTS PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). Therefore, applicants must report attendance and/or degrees from only these schools. Applicants can verify accreditation at the following website: www.ed.gov/admins/finaid/accred/index.html. All education claimed by applicants will be verified by the appointing agency accordingly.

Foreign Education: To receive credit for education completed outside the United States, you must show proof that the education has been submitted to a private organization that specializes in the interpretation of foreign educational credentials and such education has been deemed at least equivalent to that gained in conventional U.S. education programs.

Additional information

The Career Transition Assistance Plan (CTAP) provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified, you must submit appropriate documentation and be found well-qualified (have a final rating of 85 or more before any Veterans preference points) for this vacancy. Information about CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/rif/employeeguides/careertransition.asp .

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

This job opportunity announcement may be used to fill additional vacancies.

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How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your résumé and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

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Background checks and security clearance
Security clearance

Public Trust - Background Investigation

  • Required Documents

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Required Documents

The following documents are required:

  1. Your Résumé (Must include series, grade, step, starting and ending dates of employment, month and year, and hours worked per week, and salary information)

  2. You must submit a copy of your last or most recent signed Notification of Personnel Action (SF50) showing your position, title, series, grade and eligibility. Applicants who fail to submit this form will be rated INELIGIBLE (SF-50 must be in PDF format; text format will not be accepted). Note: Your SF-50 must reflect the grade and step information equivalent to or greater than the grade lower than the position you are applying to. This may not always be your most recent SF-50. You may need to submit more than one SF-50.

  3. Performance Appraisal - This document is optional for all applicants.

  4. Preferred Requirements: FAC link: : www.fai.gov/drupal/certification/contracting-fac-c

* GS-13 & above*

APPLICANTS PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). Therefore, applicants must report attendance and/or degrees from only these schools. Applicants can verify accreditation at the following website: www.ed.gov/admins/finaid/accred/index.html. All education claimed by applicants will be verified by the appointing agency accordingly.

You must possess a bachelor's degree conferred or approved by an* accredited college* or university based on a 4-year course of study. Simply being enrolled and working toward a degree does not meet the qualification standard. NOTE: Transcripts should state degree conferred, and have a date.

Use this* checklist*to ensure you have included other documents required for your application. You will not be contacted for additional information.

*Faxing Applications or Supporting Documents: *

You are encouraged to apply online. Applying online will allow you to review and track the status of your application. If you are unable to apply online or unable to upload your supporting documents to your online application, follow the directions located at the following site: Fax Options. The Vacancy ID of the job opportunity announcement is 2010853.

NOTE: If you applied online and your application is complete, do not fax the paper application (1203-FX) as this will overwrite your prior online responses and may result in you being found ineligible.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits

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Benefits

A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

  • Benefits for federal employees
  • Healthcare insurance
  • Pay and leave

VA offers a comprehensive benefits package. This link provides is an overview of the benefits currently offered: http://www.vacareers.va.gov/why-choose-va/benefits/index.asp

VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  • How to Apply

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How to Apply

To apply for this position, you must complete View Occupational Questionnaire and submit the documentation specified in the Required Documents section below.

The complete Application Package must be submitted by 11:59 PM (EST) Thursday, October 05, 2017 to receive consideration.

  1. To begin the process, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.

  2. Click Submit My Answers to submit your application package.

NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. Applicants are urged to apply online; this process is easier, faster, and provides more information as applications are processed.

To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.

To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.

MAILED/EMAILED APPLICATIONS WILL NOT BE ACCEPTED. ANY APPLICATION MATERIALS SUBMITTED VIA MAIL/EMAIL WILL BE DESTROYED AND NOT RETURNED.

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Agency contact information
VHA SERVICE CENTER
Phone

(866)941-6416

Email

VSC.VACANCYANNOUNCEMENTS@VA.GOV

Address

SAO Central SAO Central Region 1639 Medical Center Parkway Murfreesboro, TN

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Next steps

After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. During our review, if your résumé and application package do not support your questionnaire answers, we will adjust your rating accordingly. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email (if provided); otherwise, applicants will receive a notification letter via the U.S. Postal Service. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.

You may check the status of your application at any time by logging into your USAJOBS account and clicking on “Application Status.” For a more detailed update of your status, click on “more information.” Information regarding applicant notification points can be found in the USAJobs Resource Center.

INCOMPLETE APPLICATIONS will receive a rating of ineligible due to missing forms. Request for reconsideration of ratings will not be considered for applicants who fail to submit a complete application package. We cannot be responsible for incompatible software, fax transmissions, delays in mail service, etc.

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  • Fair & Transparent
Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

  • Equal Employment Opportunity (EEO) office at OPM
  • Office of Equal Opportunity

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Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations or how to contact an agency.

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Legal and regulatory guidance
  • Financial suitability
  • Social security number request
  • Privacy Act
  • Signature and false statements
  • Selective Service
  • New employee probationary period

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/479449800. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.

Open & closing dates: 09/15/2017 to 10/05/2017

Salary: $86,406 to $121,857 per year

Pay scale & grade: GS 13

Work schedule: Full-Time - Full Time

Appointment type: Agency Employees Only